include the following as well as other duties that may be assigned:
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and
housekeeping of office facilities.
• Assists the Executive Director with human resources activities, including unemployment insurance and
disability payment claims.
• Negotiates the purchase of program and office supplies, furniture, and office equipment for the entire staff in
accordance with company purchasing policies and budgetary restrictions.
• Maintains supplies storage and security. Conducts periodic inventory to determine ordering needs.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Picks up mail from post office and opens mail accompanied by supervisor.
• Enters monies received and in-kind donations in fundraising software, posts to QuickBooks and produces
reports, including donor acknowledgements.
• Ensures timely processing/mailing of donor acknowledgements.
• Adheres to the staffing schedule developed by Executive Director to ensure consistent, safe, and reliable staffing.
• Organizes all office and office volunteer activities and maintains a clean and safe environment.
• Train and supervise office volunteers and hold them accountable to their position descriptions.
• Has accurate understanding of policies and procedures through methods such as group meetings, individual
meetings, policy manuals, and checklists.
• Attends weekly All Staff meetings.
• Attends staff in-service and other trainings.
• Meets regularly with Sr. Administrative Assistant and periodically with Executive Director for coordination and mentoring.
• Communicates immediately with the Executive Director concerning any issues that impact the safety of guests and staff.
• Responds and takes charge in an individual or facility emergency. Knows our procedures and when to call 9-1-1.
In a facility emergency, evacuates and checks the building and provides other emergency services a needed until
• Participates as needed in special projects.
• Available for occasional incidents when a staff position may need to be filled due to another staff member being unavailable
Knowledge of Work: Possesses and utilizes organizational skills and knowledge of the issue of people struggling with homelessness. Has knowledge of local resources.
Professional boundaries: Has ability to maintain appropriate boundaries with consumers and potential consumers. Quantity of Service: Accomplishes an appropriate volume of satisfactory service under normal conditions.
Quality of Service: Consistently demonstrates accuracy, thoroughness, maturity, and dependability. Serve with minimum supervision.
Workplace Relationships: Establishes and maintains cooperative and respectful workplace relationships. Serve as a team member.
Timeliness: Completes assignments on or ahead of schedule.
Ability to Learn New Duties: Interprets, analyzes and responds appropriately in new situations.
Training: Keeps core competencies current by participating in skills training. Trains staff and Community Members. Judgment and Common Sense: Decisions/actions are sound, including safety and risk management. Cooperation: Willing to serve with others toward common goals.
Respect for diversity: Interacts courteously and tactfully with people of diverse backgrounds and interests.
Respect for staff and consumers: Maintains respect and support of fellow staff members and volunteers in support of staff. Sensitive to inappropriate remarks or actions that make staff, volunteers or consumers uncomfortable, and demands proactive correction of those behaviors on the spot. Zero tolerance for harassment of staff, volunteers, consumers or potential consumers.
Communications: Demonstrates relevance and clarity of written and oral expression. Effectiveness in exchanging ideas and information.
Initiative: Has ability to originate, develop and create new ideas or take steps to get things done.
Problem Solving: Identifies and evaluates alternative solutions and selects the most appropriate course of action.
Attendance and Punctuality: Shows daily ability to reliably meet scheduled appointments, arrives on time and prepared to serve, respects others’ time, and sets an example for others.
Education and Experience:
Language and Communications Skills:
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
OTHER SKILLS AND ABILITIES:
• Ability to easily climb stairs to a second story
• Ability to easily bend and lift 20 lb. overhead
• Ability to read and comprehend administrative documents as well as data on a computer screen
• Ability to hear normal conversations and answer phones
• Hand, finger and body coordination sufficient to fulfill requirements of the position
• Ability to stand or sit for extended periods of time
This job requires routine travel (driving) within the Salinas Valley and Monterey Peninsula areas and occasional driving and other travel to attend training and conferences.
Please submit cover letter and resume to: Executive Assistant, Maritza Martin, firstname.lastname@example.org